Virtual Medical Scribe
A dedicated virtual medical scribe documents encounters in real time directly into your EHR, clinically trained, HIPAA-compliant, and pre-trained on Epic, Cerner, and AthenaHealth from $10/hour.
A virtual medical scribe is a clinically-trained remote professional who documents patient encounters in real time directly into your electronic health record. By handling charting, order entry support, and documentation during the visit, a virtual scribe frees your providers from after-hours charting and lets them focus on patient care. VA.care virtual scribes are pre-trained on Epic, Cerner, AthenaHealth, and eClinicalWorks, work from secure call center facilities with signed BAAs, and cost a fraction of in-house scribes or in-room staff.
Without VA.care vs. With Virtual Medical Scribe
Without VA.care Medical VA
- •Real-Time DocumentationProviders spend 1–2 hours after every clinic session finishing charts, burning out and delaying billing.
- •EHR ExpertiseGeneral transcriptionists can't navigate Epic, Cerner, or AthenaHealth or structure notes the way providers need.
- •Provider ProductivityProviders see fewer patients because they're typing during visits and catching up on charts after hours.
- •Cost & ScalabilityIn-room scribes cost $18–$28/hour plus benefits, equipment, and coverage gaps when they're out.
With Skilled VA.care Professional
- Real-Time DocumentationA virtual scribe documents encounters in real time so providers leave the room with the chart complete and no after-hours documentation.
- EHR ExpertisePre-trained on major EHR systems, structured notes, order entry support, and charge-capture reconciliation.
- Provider ProductivityProviders see more patients per session with eye contact and presence restored, scribes handle the documentation.
- Cost & ScalabilityAs low as $10/hour with managed infrastructure, no benefits, no equipment, no coverage gaps, and backup scribes on call.
Key Features & Deliverables
Everything included when you bring a dedicated Virtual Medical Scribe onto your care team.
Real-Time Encounter Documentation
Document patient encounters live during the visit so providers leave the room with the chart complete and no after-hours work.
EHR Charting & Order Support
Enter notes, support order placement, and reconcile charge capture directly in Epic, Cerner, AthenaHealth, or eClinicalWorks.
Structured Clinical Notes
Produce HPI, ROS, exam, assessment, and plan sections in the format your providers and EHR require.
Specialty-Specific Training
Scribes trained on the terminology, workflows, and documentation patterns of your specific specialty.
EHR System Expertise
Pre-trained on Epic, Cerner, AthenaHealth, eClinicalWorks, and NextGen, the systems providers chart in daily.
HIPAA-Compliant Operations
Secure, supervised call center facilities with signed BAAs, clean-desk policies, and redundant power and connectivity.
What You'll Stop Worrying About
Why Healthcare Practitioners Prefer VA.care
We don't work with general administrative freelancers. Every medical assistant has a clinical background and undergoes rigorous HIPAA & EHR workflow training.
- Clinically trained scribes, not general transcriptionists or general admin freelancers.
- HIPAA-compliant operations with signed BAAs from secure, supervised call center facilities.
- Pre-trained on Epic, Cerner, AthenaHealth, and eClinicalWorks, the EHR systems providers use.
- Transparent pricing as low as $10/hour with managed infrastructure and backup scribes on call.
Get Onboarded in 24–72 Hours
No lengthy recruiting, background checks, or equipment purchases. We match you with a vetted, HIPAA-trained assistant tailored to your specific EHR and specialty.
Trained on Your EHR. Backed by Managed Infrastructure.
Your Virtual Medical Scribe works inside your existing systems from day one, no rip-and-replace, no disruption to your workflow.
Compatible with the EHR & practice management systems you already use
Using a different system? We'll train a VA on your specific workflow at no extra cost.
Quality & Accuracy
QA managers review charts and calls against your protocols, with audit logging and regular accuracy reviews.
Fast Onboarding
Matched and trained on your EHR in 24–72 hours. You're never invoiced until your VA is fully trained on your workflow.
Flexible & Scalable
Choose 30 or 40 hours/week, adjust hours, add or reduce staff as volume changes - week-to-week, no long-term contracts.
Reliable Coverage
Supervised facilities with backup power, redundant connectivity, and cross-trained backup staff so coverage never drops.
Frequently Asked Questions
Common questions regarding virtual medical scribe services.
Still have questions about virtual medical scribe?
Talk to our practice advisors and get paired in 24 to 72 hours.
Quick Summary
A virtual medical scribe from VA.care documents encounters in real time directly into your EHR, clinically trained, HIPAA-compliant, and pre-trained on Epic, Cerner, and AthenaHealth. As low as $10/hour with 48–72 hour onboarding.
Speak With A Practice Advisor Today
Get paired with your dedicated Virtual Medical Scribe as low as just $10.00/hour.