Best Virtual Assistants for Dentists & Dental Practices
Patient call answering, appointment scheduling, dental insurance verification, and treatment plan coordination for busy dental offices.
Dental practices juggle high call volume, complex insurance plans, treatment plan financing, and recall campaigns for cleanings and follow-ups. VA.care provides virtual assistants trained in dental practice workflows, dental terminology, and the practice management software dentists rely on.
The Numbers That Matter
Real outcomes practices see after bringing on a dedicated virtual assistant.
Without VA.care vs. With Dental Virtual Assistants
Without VA.care Medical VA
- •Phone & Appointment ManagementHygienists and front desk staff are pulled away from patients every time the phone rings.
- •Dental Insurance VerificationPatients arrive unaware their plan has waiting periods, frequency limitations, or missing pre-authorizations.
- •Treatment Plan CoordinationLarge treatment plans sit unscheduled because no one has time to follow up with patients about financing.
- •Recall & Hygiene RemindersSix-month cleaning recalls are forgotten, leading to empty hygiene columns and lost production.
With Skilled VA.care Professional
- Phone & Appointment ManagementA remote VA answers calls, schedules cleanings and procedures, and manages the appointment book.
- Dental Insurance VerificationDental benefits verified before every visit, coverage, limitations, and patient responsibility communicated upfront.
- Treatment Plan CoordinationTreatment plan follow-up calls, scheduling, and financing coordination keep production on track.
- Recall & Hygiene RemindersAutomated and phone recall reminders keep the hygiene schedule full and patients on track.
Key Features & Deliverables
Everything included when you bring a dedicated Dental Virtual Assistants onto your care team.
Dental PMS Expertise
Pre-trained on Dentrix, Eaglesoft, Open Dental, and Practice Web for scheduling and charting.
Dental Insurance Verification
Verifying PPO/HMO coverage, waiting periods, frequency limitations, and patient copay responsibility.
Treatment Plan Follow-Up
Calling patients with pending treatment plans, coordinating scheduling, and discussing financing options.
Recall & Hygiene Reminders
Proactive six-month cleaning recalls and periodontal maintenance reminders to keep schedules full.
New Patient Intake
Collecting demographics, medical history, and insurance details before the first appointment.
Claim & EOB Follow-Up
Tracking unpaid claims, reconciling EOBs, and following up with insurance on outstanding balances.
What You'll Stop Worrying About
Why Healthcare Practitioners Prefer VA.care
We don't work with general administrative freelancers. Every medical assistant has a clinical background and undergoes rigorous HIPAA & EHR workflow training.
- Trained in dental terminology, CDT coding, and dental insurance plan structures (PPO, HMO, discount plans).
- Experienced with major dental practice management software: Dentrix, Eaglesoft, Open Dental, and Practice Web.
- Keeps your hygiene schedule full and treatment plans moving without adding in-office headcount.
- Affordable pricing as low as $8.00/hour with zero long-term contract lock-ins.
Discuss Onboarding
No lengthy recruiting, background checks, or equipment purchases. We match you with a vetted, HIPAA-trained assistant tailored to your specific EHR and specialty.
Trained on Your EHR. Backed by Managed Infrastructure.
Your Dental Virtual Assistants works inside your existing systems from day one, no rip-and-replace, no disruption to your workflow.
Compatible with the EHR & practice management systems you already use
Using a different system? We'll train a VA on your specific workflow at no extra cost.
Quality & Accuracy
QA managers review charts and calls against your protocols, with audit logging and regular accuracy reviews.
Onboarding
Matched and trained on your EHR quickly. You're never invoiced until your VA is fully trained on your workflow.
Flexible & Scalable
Choose 30 or 40 hours/week, adjust hours, add or reduce staff as volume changes - week-to-week, no long-term contracts.
Reliable Coverage
Discuss your practice's staffing hours and coverage requirements with our team.
Frequently Asked Questions
Common questions regarding dental virtual assistants services.
Still have questions about dental virtual assistants?
Talk to our practice advisors and get paired quickly.
Quick Summary
Keep your dental practice productive. VA.care virtual assistants handle patient calls, insurance verification, treatment plan follow-up, and hygiene recalls as low as $8/hour.
Speak With A Practice Advisor Today
Get paired with your dedicated Dental Virtual Assistants as low as just $8.00/hour.