Best Virtual Assistants for Orthopedists & Orthopedic Surgery Practices
Surgical scheduling, imaging prior authorizations, physical therapy referrals, and patient coordination for orthopedic practices.
Orthopedic practices manage complex surgical scheduling, MRI and imaging prior authorizations, physical therapy referral coordination, and high patient call volume. VA.care provides virtual assistants trained in orthopedic workflows, surgical coordination, and the EHR systems orthopedists use.
The Numbers That Matter
Real outcomes practices see after bringing on a dedicated virtual assistant.
Without VA.care vs. With Orthopedic Virtual Assistants
Without VA.care Medical VA
- •Surgical Scheduling & CoordinationSurgery scheduling is a juggling act of OR blocks, patient availability, and insurance approvals that overwhelms the front desk.
- •Imaging Prior AuthorizationsMRI and CT orders sit waiting for insurance approval while patients wait in pain for their diagnostic studies.
- •PT Referrals & CoordinationPhysical therapy referrals are ordered but never scheduled, delaying post-op recovery.
- •Patient Phone & TriagePost-op patients call with questions about pain, swelling, and weight-bearing, overwhelming the front desk.
With Skilled VA.care Professional
- Surgical Scheduling & CoordinationSurgical cases coordinated end-to-end: OR scheduling, patient prep calls, and pre-op clearance verification.
- Imaging Prior AuthorizationsImaging prior auths submitted, tracked, and approved before the appointment so diagnostics happen on time.
- PT Referrals & CoordinationPT referrals coordinated, appointments scheduled, and patient compliance tracked through the recovery plan.
- Patient Phone & TriagePost-op calls triaged, non-urgent questions answered, and clinical concerns escalated to the surgeon.
Key Features & Deliverables
Everything included when you bring a dedicated Orthopedic Virtual Assistants onto your care team.
Surgical Case Coordination
Scheduling surgeries, coordinating OR blocks, verifying pre-op clearance, and managing patient prep instructions.
Imaging Prior Authorization
Submitting and tracking MRI, CT, and X-ray prior auths so diagnostic imaging happens without delays.
Physical Therapy Referral Management
Coordinating PT referrals, scheduling appointments, and tracking patient compliance through recovery.
Post-Op Patient Follow-Up
Calling post-op patients to check recovery, triage concerns, and escalate clinical issues to the surgeon.
Insurance Eligibility & Verification
Verifying coverage for surgical procedures, imaging, and DME (braces, crutches, splints).
EHR Documentation
Pre-trained on Epic, AthenaHealth, Cerner, and orthopedic-specific EHR workflows.
What You'll Stop Worrying About
Why Healthcare Practitioners Prefer VA.care
We don't work with general administrative freelancers. Every medical assistant has a clinical background and undergoes rigorous HIPAA & EHR workflow training.
- Trained in orthopedic terminology, surgical scheduling workflows, and post-op recovery protocols.
- Experienced with EHR systems orthopedic practices use: Epic, AthenaHealth, Cerner, and Meditech.
- Keeps surgical schedules moving and imaging auths approved without adding in-office headcount.
- Affordable pricing as low as $8.00/hour with zero long-term contract lock-ins.
Discuss Onboarding
No lengthy recruiting, background checks, or equipment purchases. We match you with a vetted, HIPAA-trained assistant tailored to your specific EHR and specialty.
Trained on Your EHR. Backed by Managed Infrastructure.
Your Orthopedic Virtual Assistants works inside your existing systems from day one, no rip-and-replace, no disruption to your workflow.
Compatible with the EHR & practice management systems you already use
Using a different system? We'll train a VA on your specific workflow at no extra cost.
Quality & Accuracy
QA managers review charts and calls against your protocols, with audit logging and regular accuracy reviews.
Onboarding
Matched and trained on your EHR quickly. You're never invoiced until your VA is fully trained on your workflow.
Flexible & Scalable
Choose 30 or 40 hours/week, adjust hours, add or reduce staff as volume changes - week-to-week, no long-term contracts.
Reliable Coverage
Discuss your practice's staffing hours and coverage requirements with our team.
Frequently Asked Questions
Common questions regarding orthopedic virtual assistants services.
Still have questions about orthopedic virtual assistants?
Talk to our practice advisors and get paired quickly.
Quick Summary
Keep your orthopedic practice on schedule. VA.care virtual assistants handle surgical coordination, imaging prior auths, PT referrals, and post-op follow-up as low as $8/hour.
Speak With A Practice Advisor Today
Get paired with your dedicated Orthopedic Virtual Assistants as low as just $8.00/hour.