Virtual Medical Scribes for Real-Time Clinical Documentation
A dedicated virtual medical scribe completes SOAP notes and charts inside your EHR in real time — clinically trained, HIPAA-compliant, and EHR-compatible from $8/hour.
A virtual medical scribe is a clinically-trained remote professional who documents patient encounters in real time, directly into your EHR, so providers leave the exam room with the chart already complete. VA.care scribes are pre-trained on Epic, Cerner, AthenaHealth, and eClinicalWorks, work from secure call center facilities with signed BAAs, and handle SOAP notes, chart prep, charge capture reconciliation, and documentation support — at a fraction of the cost of in-house or on-site scribes.
Without VA.care vs. With Medical Scribe
Without VA.care Medical VA
- •Documentation SpeedProviders stay late finishing charts because general VAs can't navigate the EHR or understand clinical terminology.
- •Clinical AccuracyGeneral VAs miss clinical nuance, miscode encounters, and create rework for providers.
- •Provider BurnoutDocumentation backlog drives after-hours charting and provider burnout.
- •Cost & ScalabilityOn-site scribes cost $20–$30/hour plus benefits, equipment, and coverage gaps.
With Skilled VA.care Professional
- Documentation SpeedReal-time scribes complete SOAP notes inside Epic, Cerner, or AthenaHealth before the patient leaves the room.
- Clinical AccuracyClinically-trained scribes capture the encounter accurately, with chart prep and charge capture reconciliation.
- Provider BurnoutProviders leave on time because the chart is done before the patient leaves the room.
- Cost & ScalabilityAs low as $8/hour with a $7/hour introductory rate — no benefits, no equipment, no coverage gaps, and managed infrastructure.
Key Features & Deliverables
Everything included when you bring a dedicated Medical Scribe onto your care team.
Real-Time SOAP Note Documentation
Live documentation of patient encounters into Epic, Cerner, AthenaHealth, and eClinicalWorks so the chart is complete before the patient leaves.
Chart Prep & Review
Pre-visit chart preparation — reviewing prior notes, labs, and imaging so the provider walks in ready.
Charge Capture Reconciliation
Reconcile charge capture against documentation so billing is accurate and nothing is missed.
EHR Expertise
Pre-trained on Epic, Cerner, AthenaHealth, eClinicalWorks, and NextGen, with custom training for any other system.
HIPAA-Compliant Operations
Secure, supervised call center facilities with signed BAAs, clean-desk policies, and redundant power and connectivity.
Specialty-Tailored Scribing
Scribes trained on your specialty's terminology and workflows — orthopedic CPT 27xxx, dental D-codes, and more.
What You'll Stop Worrying About
Why Healthcare Practitioners Prefer VA.care
We don't work with general administrative freelancers. Every medical assistant has a clinical background and undergoes rigorous HIPAA & EHR workflow training.
- Clinically trained scribes who understand medical terminology and clinical workflows — not general VAs.
- HIPAA-compliant operations with signed BAAs from secure, supervised call center facilities.
- Pre-trained on Epic, Cerner, AthenaHealth, and eClinicalWorks — the EHR systems providers use.
- Transparent pricing as low as $8/hour with a $7/hour introductory rate for your first 30 days.
Get Onboarded in 48–72 Hours
No lengthy recruiting, background checks, or equipment purchases. We match you with a vetted, HIPAA-trained assistant tailored to your specific EHR and specialty.
Trained on Your EHR. Backed by Managed Infrastructure.
Your Medical Scribe works inside your existing systems from day one — no rip-and-replace, no disruption to your workflow.
Compatible with the EHR & practice management systems you already use
Using a different system? We'll train a VA on your specific workflow at no extra cost.
Quality & Accuracy
QA managers review charts and calls against your protocols, with audit logging and regular accuracy reviews.
Fast Onboarding
Matched and trained on your EHR in 48–72 hours. You're never invoiced until your VA is fully trained on your workflow.
Flexible & Scalable
Choose 30 or 40 hours/week, adjust hours, add or reduce staff as volume changes — week-to-week, no long-term contracts.
Reliable Coverage
Supervised facilities with backup power, redundant connectivity, and cross-trained backup staff so coverage never drops.
Frequently Asked Questions
Common questions regarding medical scribe services.
Still have questions about medical scribe?
Talk to our practice advisors and get paired in 48 to 72 hours.
Quick Summary
A VA.care virtual medical scribe completes SOAP notes and charts inside your EHR in real time — clinically trained, HIPAA-compliant, and pre-trained on Epic, Cerner, and AthenaHealth. As low as $8/hour with 48–72 hour onboarding.
Speak With A Practice Advisor Today
Get paired with your dedicated Medical Scribe as low as just $8.00/hour.