4 Tips you should know about Virtual scribe in 2022

What are the options you have for a medical scribe in 2022?

Table of Contents

There are numerous statistics that prove almost every doctor and physician in the US is overworked. There is already a massive shortage of physicians. A regular physician has to work more and on top of that the additional responsibilities of maintaining the records in EHR. Physicians have nowhere to go to find respite. That’s where a medical scribe comes into play.

You can tell by your own experience how laborious it is to make notes and update into the EHR and maintain all the records. So the question is not of, “whether I need a medical scribe”, it is of, “what option I have to fulfill medical scribe responsibilities”.



Medical Scribe

In this post, we will look at:

how to use this guide for choosing medical scribe services

options you have for a medical scribe in 2022

the verdict

How to use this guide for choosing medical scribe services?

We have evaluated each option in this guide primarily on three parameters:  

  • Benefits
  • Challenges
  • Cost

Options you have for medical scribe services in 2022

1. Hire an on-site in-house scribe


This is the most convenient and expensive option any physician has at their disposal. Hire an on-site medical scribe and you have an extra pair of hands in your office. Your medical scribe will perform the documentation in the EHR, gather information for the patient’s visit, and work as a personal assistant to deliver the pinnacle of efficient patient care.


Hiring an on-site in-house medical scribe comes with the challenges of hiring, training, and managing. You have to find the right candidate for the job. You can partner with a staffing agency for that, but you still have to interview the candidates if you want to find an ideal candidate. You also have to train the scribe in your workflow. Then, comes the responsibility of payroll, managing taxes, and other administrative work. Also, you need to make arrangements to accommodate a new person in the office.    


An on-site medical scribe is the costliest option. It comes with a range of overhead operational expenses of hiring, training, and managing the scribe.     

2. Partner with a medical scribe company 


It is the same option as the first one, but it does not come with the administrative challenges and HR responsibilities of hiring an in-house medical scribe. Your medical scribe company will find the right candidate for you as per your requirements and budget. Your medical scribe provider is responsible for managing payroll, taxes, and other HR responsibilities. It is a huge relief and brings peace of mind for already overworked doctors and physicians as they do not have to worry about the HR responsibilities of hiring an in-house employee.


Choosing this option comes with the challenge of accommodating an additional worker in your office space. You have to train your medical scribe for your workflow.   


Partnering with a medical scribe company is a cheaper option than hiring an in-house medical scribe yet more expensive than hiring a virtual medical scribe.        

3. Use a virtual medical scribe


A virtual medical scribe is the most cost-effective and convenient option. A virtual medical scribe provides real-time administrative help from a remote location. Your virtual medical scribe connects virtually to record all information from the patient visit and enter data in your EHR, provide medical transcription, and record information. A virtual medical scribe works in a HIPAA-compliant offsite facility for security and privacy protection.

You do not have to worry about hiring, training, and HR responsibilities of your virtual medical scribe. Your virtual medical scribe service provider is responsible for all administrative responsibilities. You just have to pay the fee for a medical scribe.

Also, it is a great option for healthcare providers whose patients are not comfortable opening up in the presence of another person in the doctor’s room. A virtual medical scribe can make notes of the doctor-patient conversation from a remote location. Also, you do not have to make arrangements to accommodate an additional worker in the office.   


Virtual medical scribes are the easiest to set up. You just have to train your virtual medical scribe to your workflow. After a few days of initial training, your virtual medical scribe is all set to work from a remote location.


Hiring a virtual medical is the least expensive option among an in-house medical scribe, a medical scribe contract company, and a virtual medical scribe. It eliminates all operational expenses. 

4. Medical scribe software  


The last option you have left is to purchase medical scribe software. It is the least expensive option of all but also the least convenient too. A medical scribe software comes with speech recognition technology. It records all the spoken words in real-time as you speak. However, a doctor needs to review the text before submitting it for errors or misspelled words.    


The major operational challenge of using medical scribe software is setup. Once it is set up, it is easy to use. Rest, the use of medical scribe software is not absolute. A doctor needs to check every recorded text for errors as misspelled words are quite common in speech recognition technology.


It is the least expensive option of all the medical scribe services.


The Verdict   

The right choice of medical scribe services varies from physician to physician as per personal preferences. If we compare all the options, a virtual medical scribe is a clear winner among all four. It is a convenient, cost-effective, and competent option.

You can get a virtual medical scribe starting from $280 per week for 40 hours a week. It will turn out to be $7 per hour per medical scribe whereas an in-house medical scribe can charge you anywhere from $10-40 per hour.

A speech recognition medical scribe software can be less expensive, but it does not provide you the competence of a virtual medical scribe. If you are looking for a virtual medical scribe for your healthcare facility, VA.care can provide you with a highly qualified, seasoned, and trained virtual medical scribe. It is a leading virtual medical scribe provider in the US. 

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